The Accounts Information System provides a full set of accounting applications, including:

- Petty Cash
- Bank Account Transactions and Reconciliation
- Accounts Receivable
- Accounts Payable
- Loans, Credit Cards and Account Reconciliation
- Payroll
- General Ledger and Financial Reporting
- Reports
- File Maintenance
- System Maintenance and Security

Also, custom designed applications can be readily added to the system to accommodate your specific needs, including:

- Investment Portfolio Management
- Sales Quotations
- Sales Orders
- Billing
- Inventory Management
- Fixed Asset Management
- Purchase Orders (including encumbrance accounting)
- Mass Mailing
- Preventative Maintenance Program

Any application can be set up when it is required and not in advance. Each application allows you to setup customers, vendors, employees, bank accounts, credit card accounts, petty cash accounts, loan accounts, general ledger accounts, departments, etc. at the time you are entering in the transaction that would initially require it.
There is no need to exit the application, setup the appropriate account and then return to the application.  Instead, the system allows you to setup these accounts on-the-fly, i.e., while you are entering invoices, checks, credit card charges/payments, etc. Also, the system is menu-driven which makes is easy for most users to determine what they want to do next and each application has clear, English help comments to guide them through entering transactions.

Ease of Remembering Account Codes: 
You can use the system even if you do not remember customer codes, vendor codes, General Ledger account codes, etc. All you have to do is hit enter at the code field and select the appropriate account from a list of accounts. The FINancial Information System automatically fills in the code and displays the account information. Nothing could be easier.

Online, Real Time Updating: 
The Accounts Information System is an online, real time system. All files are updated while you enter transactions. There is no need to run a posting program before your account balances are updated. They are kept up-to-date automatically. An option of printing Financial Statements after you enter the last transaction of the day is easily available.

Optional Accounting Periods:  
Flexible accounting is offered by allowing the user to select the Fiscal Year and the accounting period during the fiscal year to account for financial transactions. This allows you to account for financial transactions the way you need it done, e.g., daily, weekly, bi-weekly, monthly, quarterly, 4-4-5 periods, 13-4 week periods, etc. and you can change your accounting period at any time during the fiscal year.

Control Features: 
Powerful control features protect you from entering invalid or incorrect data into your system. Transaction dates must fall within specific dates that you control. Required fields must be entered before the system will accept the transaction. The system prevents duplicate records from being entered. i.e., duplicate customer invoices, vendor invoices, bank checks, customer payments, general ledger journal entries, etc. The Accounts Information System can be set up to automatically number certain transactions to ensure document numbers are used in sequence, i.e. check numbers, customer invoice numbers, etc. Also, the Accounts Information System has the most complete audit trail to allow the user or an auditor to be able to easily trace any financial transaction back to its source document.

Integrity:  
The Accounts Information System was designed and developed by a Certified Public Accountant who is also a Certified Information Systems Auditor. Therefore, all the controls which he has learned over the last 20+ years are incorporated in this system.

Security:  
Each user is assigned a user number and password which they must enter correctly to gain access to the system. Each user is only given three tries to enter their correct password before the system locks them out for 15 minutes. This time delay technique discourages unauthorized personnel from trying to gain access to your system. Also, all unsuccessful login attempts are captured by the system to allow you to review logins for unusual entries. Each user may change his/her own password at any time to prevent others from learning and using their password to gain access to the system.
Each user can be restricted to accessing only those applications they need to perform their job. The system logs all activity of the system by user and can print or display this information at anytime to the owner of the system. Also, certain sensitive functions are restricted to the owner of the system, and the owner must enter a valid owner password to gain access to these critical functions.

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